REGISTRATION
You can register online HERE
The Rheology Course is now fully booked.
The rates in Euro are for information purposes only and calculated as € 1,00 = DKK 7,50.
Please note that VAT is not added on conference payments in Denmark, and therefore is not deductible.
The following items are included in the participant fee
Attendance at all sessions, programme, conference bag, lunches, coffee/tea in breaks during conference days, welcome reception at the City Hall of Copenhagen on Monday 3 April, 2017 and conference dinner at Langelinie Pavillonen on Wednesday 5 April, 2017.
The following items are included in the accompanying person fee
Welcome reception at the City Hall of Copenhagen on Monday 3 April, 2017 and conference dinner at Langelinie Pavillonen on Wednesday 5 April, 2017.
On-site Registration
Registration made later than 31 March, 2017 will be considered as on-site registration and consequently minor delays at the registration desk, in connection with issuing of documentation and settlement of accounts, must be anticipated.
Registration/Hospitality desk - opening hours during the conference
| Monday, 3 April | 16:00 - 17:30 hrs. |
| Tuesday, 4 April | 07:30 - 18:00 hrs. |
| Wednesday, 5 April | 08:00 - 18:00 hrs. |
| Thursday, 6 April | 08:30 - 16:00 hrs. |
Conference Secretariat
AERC 2017
c/o DIS Congress Service
Herlev Ringvej 2C
DK-2730 Herlev
Denmark
Telephone: +45 4492 4492
Telefax: +45 4492 5050
E-mail:
Payment
Payment must be made in Danish Kroner (DKK) to the order of AERC, c/o DIS Congress Service and remitted as follows:
- by bank transfer to account No.4180- 4180 109625 (AERC) – IBAN No. DK82 3000 4180109625, Swift code: DABADKKK in Danske Bank, Holmens Kanal 2, DK-1090 Copenhagen K, Denmark.
- by electronic invoice (only for Danish delegates). På grund af den lange ekspeditionstid for EAN-fakturaer, er denne betalingsmåde ikke mulig senere end 30 dage før symposiets start. EAN-gebyr er på kr. 39.
- by charging your Credit Card
Due to high credit card fees the congress organizer appreciates payments made by bank transfer.
IMPORTANT: Please remember to state AERC 2017 and participant’s name on all money transfers to the conference secretariat.
If you have made a late payment, please bring copy of payment to the congress.
TERMS AND CONDITIONS
Confirmation
An official confirmation of registration will be e-mailed to the participant upon receipt of registration fees. Please remember to bring your proof of payment for presentation upon request.
It is your personal responsibility that all details such as address, booked events, number of tickets, hotel reservation, date of arrival and departure, etc. are in accordance to your wishes. We therefore strongly recommend that you read and check the letter of confirmation of registration carefully to avoid errors. In the event of any errors in the confirmed, please contact DIS Congress Service in writing.
Cancellation of participation (a written request is mandatory)
Pre-registered delegates who are unable to attend the conference will have their paid fees refunded as follows. Written notice of non-attendance has to be sent to the conference secretariat. All refunds will be processed after the conference.
Before 3 January, 2017: 20% will be charged as a processing fee
Between 4 January, 2017 and 3 March, 2017: 50% will be charged as a processing fee
After 4 March, 2017: no refund
ACCOMMODATION
Reservation
Participants who wish to book hotel accommodation should indicate the preferred hotel in the online hotel reservation form. We encourage you to book the hotel when you make your registration online so you will not risk that your preferred hotel is fully booked.
If for some reason it is more convenient for you to book the hotel room after having registered for the conference it is still possible to book and achieve the favourable conference rate.
In order to book a room after having registered online please send us an e-mail to:
Hotels available are:
Scandic Copenhagen Hotel **** (Venue hotel)
Vester Søgade 6, 1601 Copenhagen V
Scandic Copenhagen is located in central Copenhagen, with views of one of the three lakes and the city, and close to the pedestrian street, Strøget. The 18-floor hotel was renovated in 2012 and has 486 rooms. When staying at the hotel, you can relax with a drink in the atmospheric lobby bar with its contemporary design or enjoy a meal in the stylish restaurant. Scandic offers wireless internet access throughout the hotel at no extra charge. The hotel has a fitness center and parking facilities available for a fee. All rooms are non-smoking.
Central station: 500 metres
Metro: 1,8 km (Nørreport Station)
Price per room per night including breakfast & taxes
| Single room SOLD OUT |
DKK 1.325 |
| Double room for single use | DKK 1.425 |
| Double room for double use | DKK 1.625 |
Grand Hotel ***
Vesterbrogade 9, 1620 Copenhagen V
Grand Hotel is a modern but classical hotel built in 1890 and located in the heart of Copenhagen close to the Central station and the pedestrian street, Strøget. The hotel has 161 tastefully decorated rooms in light and calming colours, all renovated in 2006. All the rooms have wire-less internet. The hotel's restaurant, Ristorante Frascati, serves the best of the original Italian cuisine in a stylish and informal atmosphere. During the day the restaurant is used for breakfast and lunch.
Venue: 500 metres
Central station: 200 metres
Metro: 1,5 km
Price per room per night including breakfast & taxes
| Single superior, queen bed | DKK 1.100 |
CABINN Scandinavia Hotel **
Vodroffsvej 55, 1900 Frederiksberg C
CABINN Scandinavia is located at Frederiksberg near the Lakes and the Metro station Forum; just 10 minutes’ walk from the city centre of Copenhagen with the pedestrian street, Strøget. The hotel has 201 rooms, of which 25 are especially designed for wheelchair users. All rooms have private bath with shower, television, small work desk, free wifi and an electric kettle with free tea and coffee. All standard rooms have bunk beds. The hotel has a breakfast restaurant and parking facilities (fees apply). Smoking is not allowed inside the hotel.
Venue: 900 metres
Central station: 1,1 km
Metro: 400 metres
Price per room per night including taxes, but EXCLUDING breakfast
| Single room | DKK 560 |
| Double room, bunk beds | DKK 690 |
Deposit, cancellation and changes
Reservations of hotel rooms must be backed by a deposit payment. The deposit serves as a guarantee to the hotel for the first night and will be deducted from the participants’ hotel bill upon check-out . ALL REMAINING NIGHTS ARE TO BE PAID AT THE HOTEL UPON ARRIVAL.
In case of cancellation before the 16 January, 2017 the deposit will be refunded. For cancellations made between the 16 January, 2017 and the 17 March, 2017 the deposit will only be refunded if we are able to allocate the cancelled room nights to another guest. In case of a refund this will be made after the conference. For cancellations made after the 17 March, 2017 no refund can be made.
Please note that in case of cancellation all hotels are legally authorized to charge the entire stay as booked by the customer also in case of no-show or early departure.
All bookings will be made on a first come, first served basis after receipt of hotel payment, as long as DIS has rooms available.
All changes must be e-mailed to DIS Congress Service on