Venue
The congress will take place at Scandic Copenhagen Hotel, Vester Søgade 6, DK-1601 Copenhagen V.
How to get to the Venue
The congress center is located in the city centre. Take the metro from the airport to Nørreport station and then an S-train to Vesterport station (1 stop). Walk 100 metres to the hotel. Total travel time is approx. 25 minutes. Tickets valid for all public transport can be bought in the airport Terminal 3 or from machines at the metro station. You need a 3 zone ticket per trip from/to the airport.
A taxi from Copenhagen Airport to the venue/city centre is approx. DKK 250 (no extra charges for suitcases).
Local Transportation
The Metro train from Copenhagen Airport offers you a direct train every 4-6 minutes to the city centre of Copenhagen and will take approximately 14 minutes. Please check www.m.dk and www.rejseplanen.dk for further information.
Official language
The official working language at the congress is English and no translation is offered.
Passport and visa
The entry formalities for the Kingdom of Denmark vary according to the country of origin. There are no visa requirements for EU passport holders. Other congress delegates are asked to address enquiries about entry and vaccination requirements to the travel agent or to the local Danish Embassy / Consulate / Representation in the home country. All foreign citizens must be the holder of a valid passport. Further information can be obtained on www.um.dk/en
Letter of Invitation
The congress organisation will be pleased to send a formal letter of invitation to delegates requesting an invitation letter for visa purposes. It is understood that such an invitation is intended to help potential delegates to raise funds or to obtain a visa. This does not imply a commitment from the congress organisers to provide any financial support. For more information, please contact DIS Congress Service.
Liability and Insurance
Participants are requested to arrange for their personal travel and health insurance. Neither the Organisers AERC nor the Congress Secretariat will assume any responsibility whatsoever for damage or injury to persons or property during the congress.
Emergency Services
Police - Ambulance - Fire Brigade * Dial 112
Climate
In April it is spring in Denmark. The weather is normally very pleasant but can also be cold. An umbrella may be useful. Daytime average temperature is around 12° C, evening temperature around 5° C. For more information, please see: www.dmi.dk/en/vejr/
Currency and money exchange
The currency in Denmark is Danish Kroner (DKK). 1 Euro is approx. 7,46 DKK and 1 USD is approx. 6,80 DKK as per March 2016. Most shops and restaurants accept Euro, but at a higher rate. Credit cards are widely accepted – also in taxis.
Banks
Normal banking hours are from 10:00 to 16:00 hrs. Monday to Friday. On Thursday banking hours are extended to 18:00 hrs. Extended banking facilities are available at Copenhagen Central Railway Station 7 days/week between 07:00 and 21:00 hrs. There are ATMs usually located in connection with a bank branch, which accept a variety of international credit cards. The cards accepted are indicated on the dispenser.
Shops
The shops are open from 09:00/10:00 to 18:00/19:00 hrs. Monday through Thursday and 09:30/10:00 to 20:00 on Friday and 09:00 to 17:00 on Saturday/Sunday.
Tips
Tips are always included in the prices given in taxis and restaurants in Denmark. Tipping is not expected but appreciated.
Smoking ban
Smoking is banned in all indoor public places and restaurants in Copenhagen. The congress is a no-smoking event and smoking is not permitted at the venue.
Electricity supply
Electricity is supplied at 220 volts A/C, 50 Hz cycle. Outlets are of the two round pin type.
Changes
The Organisers reserve the right to adjust or change the programme as necessary.
For further information about Copenhagen, please visit www.aok.dk/english or www.visitcopenhagen.com/copenhagen-tourist